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How Policy is Adopted

Our founding fathers first established our predecessor organization to be the voice for all cattle producers and to serve as the beef industry leader. The foundation of its existence is outlined in the industry vision statement. In that vision the principle of one plan, and one voice is clearly portrayed. It speaks clearly to industry unity and collaboration.

How NCBA Policy is Adopted and By Who

NCBA is an organization that is producer directed. All direction and policy is brought forth to NCBA from producers through their state and breed organizations.

How An Idea Becomes A Policy

Typical path for a resolution to become policy:

  1. Resolutions are developed at the state level by state affiliates* and submitted to NCBA prior to the Annual Convention or Summer Business Meeting
  2. Resolutions are assigned to one of the seven Policy Committees
  3. Resolutions are discussed and voted upon during the Policy Committee meetings at the Annual Convention or Summer Business Meeting
  4. Resolutions Committee reviews all resolutions passed by Policy Committees – the task of the Resolutions Committee is to compare proposed policy against existing policy to make sure there is no conflict with existing policy
  5. Policy Division Board of Directors votes on all resolutions reviewed by the Resolutions Committee
  6. In the fall, following the Summer Business Meeting, a ballot with all of the new proposed policy is mailed to all NCBA members in good standing as of July 31st of that year (Every member has a chance to vote yes or no on each policy)
  7. Updated Policy Book is made available upon final tabulation of member mail ballots

*Individuals or working group/task forces may submit Resolutions but the majority come from state affiliates

Governance & Structure

Ratified at the 2004 Cattle Industry Convention

  1. A dues paying member of the county or state organization may initiate a policy resolution at the county or state level depending on the protocol required by the state cattlemen's organization. Active individual members of NCBA may introduce policy at NCBA meetings.
  2. Proposed policy must be introduced to the appropriate policy or joint committee that has purview on the issue being addressed. This proposed policy may be introduced by an affiliate organization, dues-based council, or individual active member. A dues-based council would be the livestock marketing council, allied industry council, or product council.
  3. A committee must approve a proposed policy in order for it to be sent to NCBA's Board of Directors. Amendments or changes to the proposed policy are allowed within the committee deliberations. Committees are also responsible for reviewing existing policy.
  4. Upon recommendation from an NCBA committee, a proposed policy would be presented to NCBA's Board of Directors. Amendments or changes to the proposed policy are allowed during BOD deliberations. NCBA's Board of Directors may reject, amend, or approve proposed policy by simple majority.
  5. The Board of Directors may consider any proposed or existing policy rejected by a committee. A director may bring to the floor for consideration any rejected policy from a committee with a simple majority of the Board's approval. The Board may approve any rejected policy from a committee with a simple majority vote. The Board of Directors may not consider any existing or proposed policy that has not been considered by a committee.
  6. The last step in the policy development process is for all members to have a voice on policy developed at the annual or summer meeting. Approved policy is sent to NCBA members in the issue of the National Cattlemen mailed following the Summer Business Meeting. Members are given 30 days to vote on each policy via mail.

A response requirement for each policy passed at the annual membership meeting is:

a. Response of a minimum of 20% of NCBA's membership;
b. Response of a minimum 20% of NCBA's membership from 4 out of 7 regions.

NCBA's membership is based upon active, paid members as of July 31 prior to the Summer Business Meeting. This response requirement establishes a quorum for the mail ballot response.

If these response requirements are met, a simple majority from those responding would negate a policy passed at the annual membership meeting. 

Policy starts with the individual members and ends with the individual members.

Committee Structure

National Cattlemen’s Beef Association Grassroots Representation Committee and Board of Directors Structure and Process

**National Cattlemen's Beef Association (hereby referred to as “the Association)

REPRESENTATION FOR STATE AFFILIATE ORGANIZATIONS

State Organizations earn Board representation and committee representation on each policy committee based on the following formula:

States affiliates with less than 150,000 head of beef cattle:$5000 First Board Seat

All other state affiliates:$10,000 First Board Seat

Each additional Board seat: $35,000

Seats are earned based on collective revenue from the affiliates respective organization fee and membership dues remitted.

Affiliate members earn a seat on each policy committee for each board seat. Affiliate members may appoint one person to each Joint Policy/Program Committee.

Association bylaws limit any one person to serving on only one policy, checkoff or joint industry policy/program committee. This means that you cannot appoint NCBA Federation or CBB directors from your state if they have already been appointed to a committee by the members they represent.

Committee terms begin with convention and run through summer conference meetings so they are consistent with NCBA’s planning and budgeting cycle.

NCBA affiliates are eligible to appoint members to NCBA Policy Committees and Joint Industry Policy/Program Committees. Appointments must be active NCBA members.  

NOMINATING ADVISORY COMMITTEE

The Joint Industry Nominating Advisory Committee is composed of:

  • Seven of the Association’s Policy Division directors, or former directors
  • Seven of the Association’s Federation Division directors, or former directors

A. Nominating Advisory Committee Appointment Processes

The persons appointed to the Joint Industry Nominating Advisory Committee from each Division shall come from each of the seven regions.

  • In each of the seven regions the State Beef Councils will elect one Federation Division director, or former director.
  • In each of the seven regions the Policy Division affiliates will elect one Policy Division director, or former director.

From their seven members, the Association Coordinating Chair (the Association Past President, unless Past President is unable to fulfill duties) will designate a Committee Co-Chair for each committee section. In addition, the Association President shall appoint an overall Coordinating Chairman of the Committee (non-voting). This Coordinating Chairman shall be the Immediate Past President of the Association, or such other qualified person if the Immediate Past President cannot serve.  

B. Terms of committee members

Terms of committee members are for three years, and no member may serve more than three consecutive terms.

C. Operation of Nominating Advisory Committee

The Joint Industry Nominating Advisory Committee shall operate as follows:  

1.) Acting as a whole it shall seek candidates from industry regions and segments and interview them for

  • President-Elect and Vice President of the Association
  • Chair and Vice Chair of the Policy Division of the Association and Chair and Vice-Chair of the Federation Division of the Association.  
  • The Federation’s veal member of the Executive Committee of the Association

2.) After completion of the interviews, and in the presence of those members of the Joint Nominating Advisory Committee in attendance and from those interviewed

  • the members of the Committee from the Policy Division and Federation Division of the Association shall recommend nominations for President-Elect and Vice President of the Association;
  • the members of the Committee from the Policy Division of the Association, acting separately from the rest of the Committee, shall recommend nominations for its Chair and Vice Chair;and
  • the members of the Committee from the Federation Division of the Association, acting separately from the rest of the Committee, shall recommend nominations for its Chair and Vice Chair and veal member of theFederation Section of the Executive Committee of the Association; shall recommend nominations for the Federation’s eight additional representatives to the Operating Committee;

3.) Non-binding Recommendations

  • All recommendations of the Joint Industry Nominating Advisory Committee are non-binding recommendations only to any applicable board or body and shall not be construed as limiting or restricting the applicable board or body from nominating other individuals to serve in such capacities.  

4.) Quorum

  • A majority of each of Policy Division members and Federation Division members of the Committee shall constitute a quorum of the Committee.

EXECUTIVE COMMITTEE  

A. Composition of Executive Committee

  • Seven Policy Division regional vice presidents elected by the policy division affiliates in each of the seven regions, plus its elected chair and vice chair 
  • Seven Federation Division regional vice presidents elected by the state beef councils in each of the seven regions, one veal director elected by the Federation Board,plus its elected chair and vice chair
  • President, President-Elect, Vice President and Immediate Past President.
  • Affiliate Policy section seats (based on state investment level.)
  • Affiliate Federation section seats (based on state investment level.)
  • Ex-Officio non-voting members:

NCBA Treasurer
One state affiliate and beef council executive
Allied Industry Council Chair
Product Council Chair
Public Lands Council Chairman
Young Beef Leaders Representative
PAC Chairman
Livestock Marketing Council Chair
ANCW President

B. Responsibilities of Executive Committee

  • Exercise the authority of the Board of Directors when the board is not in session
  • Establish the financial accounting procedures for the association and select the independent certified public accounting firm to conduct the annual audit
  • Approve the President’s appointments for NCBA’s secretary, treasurer, committee and council leadership
  • Hire and annually evaluate the Chief Executive Officer
  • Assure implementation of association policy
  • Serve as evaluator of the implementation of the Industry Long Range Plan
  • Determine the locations of board and member annual meetings

C. Meetings, Voting, Quorum and Terms of Executive Committee

  • The Executive Committee shall meet at least four times each fiscal year at a time and place determined by the president or any ten members of the Executive Committee.
  • The Executive Committee is authorized to act based on concurring votes of a majority of its members voting by equalized vote, or a majority vote of a section (Policy or Federation sections) of the Executive Committee.
  • Equalized voting means a vote in which the total votes cast are equalized so that the votes cast by all Policy Division directors and the votes cast by all Federation Division directors would each constitute 50 percent of the votes cast.
  • A quorum is defined as a majority of Policy section members and a majority of Federation section members.
  • Elected committee members serve for a term of three years, and may not serve in the subsequent year after completion of their terms. Appointed members serve for a one-year term and may not serve more than three (3) consecutive one-year terms.

D. Executive Committee Member Responsibilities

  • Attend all Executive Committee meetings.
  • As a member of the Executive Committee, you are expected to be a “champion” for the organization and also a source of information to other Board members, state affiliates, state councils and others about NCBA. You receive more detailed information about the activities of the organization than do other Board members — seek out opportunities to inform people in the industry about NCBA.
  • Inform elected officers or key staff of significant developments or activities that affect NCBA.

E. Possible Regional Responsibilities for Executive Committee Members

  • There will be 7 regional vice presidents elected to the NCBA Executive Committee from the Policy Division and 7 from the Federation Division. In addition to their responsibilities as members of the Board and Executive Committee, they also have regional responsibilities.